SaaS to organize daily chaos
We digitize projects, services and operations so your team gains focus and time.
Who is Toolsapp
Toolsapp Cloud Works is a software company based in Barcelona. We design cloud applications for SMEs and professional services teams that need better control of their projects, services and operations without losing flexibility.
Our approach is very practical: we speak the language of business, understand people and project processes, and build solutions that people actually use in their daily work. We combine our own product, ProjectOffice, with specialized services to support our clients' growth.
All your work, in one place
ProjectOffice is a flexible platform to manage projects, services, teams and operations in a single platform, adapted to how your company works.
Projects as they work in real life
Model projects with phases, tasks, responsible parties, budgets and real tracking. Without forcing your team to adapt to a rigid system.
Everything connected
Clients, tasks, documents, time, billing, status and flows live in the same system. No more silos.
Automate the repetitive
Rules, statuses, validations, events and automatic actions without losing traceability or business logic.
Designed for service companies
Time tracking, hour pools, milestone projects, support, incidents, SLAs and internal tasks in a single platform.
It's not a mold, it's a base
Dynamic forms, custom fields, views, flows and rules adapted to your reality.
Connects with what you already use
APIs, webhooks, integrations and connectors so ProjectOffice fits into your ecosystem.
Plan without chaos.
Visualize everything.
Decide better.
Assign people, control workloads and anticipate bottlenecks.
Professional services
Consulting, implementation and integrations to get the most out of your operations and ProjectOffice.
In addition to developing ProjectOffice, we support our clients in digitizing their operations. We combine software, processes and practical experience in services companies, HR and BPO.
Operations digitization
We analyze how you work today and define a clearer, more efficient and measurable way of operating, supported by cloud tools.
Automation and workflow
We design and configure workflows to organize tasks, approvals and coordination between teams.
System integration
We connect your HR, payroll, finance and operations systems to avoid duplications, errors and manual tasks.
Functional and technical support
We help you day-to-day with consulting, adjustments and training so your team gets the most out of the solution.
How we work
Exploration
We review your current situation and what you want to improve in project, service and operations management.
Design and prototype
We define a first work model and configure ProjectOffice with a real case for the team to test.
Implementation
We adjust the configuration, train the team and put the solution into production.
Integration
We connect ProjectOffice with other systems and automate key tasks to reduce manual work.
Continuous improvement
We analyze real usage, refine processes and add improvements as your needs evolve.
Frequently asked questions
We answer your questions
+ − What exactly is ProjectOffice?
ProjectOffice is a SaaS platform to organize daily work: projects, services, internal tickets, tasks, hours and expenses. It's designed for SMEs and professional services teams that want visibility and control without complicating teams.
+ − What type of companies does it make sense for?
We work mainly with service companies, BPOs, law firms and internal teams that manage many projects and requests simultaneously. If you currently have spreadsheets, emails and scattered tools, ProjectOffice helps you organize everything.
+ − How is it different from a generic project manager?
It's not just a task board. ProjectOffice is oriented to real operations: request flow, phased projects, hour pool control, time tracking and coordination between business, operations and finance teams.
+ − What is the implementation process like?
We start with a real case, configure a prototype and you test it with your team. From there we adjust flows, permissions, reports and integrations until it fits your way of working.
+ − Can we integrate ProjectOffice with other systems?
Yes. We have experience integrating with HR, payroll and finance solutions, as well as internal tools. We analyze each case and define the best way to exchange data without breaking your operations.
+ − Can we start with a pilot?
It's common to start with a pilot limited in scope and team. This allows you to see the real impact, gather quick feedback and make decisions with more information before extending it to the rest of the organization.
Take your operations to the next level with ProjectOffice
Tell us how you work today and let's see together how far your team can go with clearer and more digitized operations.
Let's talk about your company